AHC Track and Trace Data Privacy Statement

Purpose of data collection.

The data is collected in order to support NHS Track and Trace. This information will only be used where necessary to help stop the spread of COVID-19.

Lawful basis of processing

Public task - As part of England Hockey’s adherence to the policies that it has agreed with DCMS and PHE, the Governing Body will look to support the NHS Track and Trace data process by holding data around individuals and their attendance at specific events. As an affiliated club AHC have appointed a Covid officer who is responsible for collating the attendance records for all AHC hockey training and matches.  

Data storage

Data is stored in-line with the Government Recreational Team Sport Framework and collected/processed in accordance with the Data Protection Act 2018 and in line with GDPR principles.

Data retention and deletion

To support NHS Test and Trace, attendance records will be retained for 21 days from receipt. This reflects the incubation period for COVID-19 (which can be up to 14 days), an additional 7 days to allow time for testing and tracing and allows for reporting time. After 21 days, this information will be securely disposed of or deleted.

Data sharing

In the event that the Covid Officer is contacted by the NHS track and trace, the details provided by the AHC NHS Test and Trace will be shared. NHS Test and Trace will ask for these records only where it is necessary, either because someone who has tested positive for COVID-19 has listed your activity as an event in which they visited participated, or because your event has been identified as the location of a potential local outbreak of COVID-19. For more information on the use of your data by NHS Track and Trace please visit the government website (https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works).

The data will also be shared with England Hockey for the purposes of supporting NHS Track and Trace by checking adherence to the policies as agreed, and to support clubs if they are struggling with what they need to do around what data they should be collecting and processing themselves.

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If you wish to withdraw consent from us holding your personal data please email Membership@ashbyhockeyclub.co.uk requesting your data be removed from the site. However, this will only be possible if you cease your membership.

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Details of Data Controller are

Name: Jo Vincent

Email: Membership@ashbyhockeyclub.co.uk